Job Description

Our client is a dynamic, fast-growing start-up based in the heart of downtown San Francisco. With a collaborative and creative culture, the team is passionate about delivering high-quality work while fostering a welcoming, well-organized workplace. They are seeking a service-minded Office Coordinator to support front desk operations, office administration, and facilities management. This role will be a key on-site presence, ensuring a seamless experience for employees, executives, and visitors while keeping day-to-day office operations running smoothly.

**Please note this is an onsite, temp-to-perm opportunity based in San Francisco, CA.**

Key Responsibilities:

• Provide customer service to all internal and external visitors, ensuring a warm, professional, and welcoming front-desk experience
• Greet guests, manage front desk duties, and serve as a daily in-office resource for team members
• Interact professionally and discreetly with employees at all levels, including executives, VIPs, and external partners
• Oversee daily office and facility operations, coordinating with building management, IT, cleaning services, and third-party vendors
• Conduct regular walkthroughs of the office space to identify and address maintenance, cleanliness, or repair needs
• Maintain a clean, organized, and well-presented office environment
• Manage office supplies, inventory, incoming mail, and deliveries
• Support scheduling, meetings, and events by booking conference rooms, coordinating catering and setup, managing materials, and overseeing cleanup
• Maintain accurate office records and assist with office moves and space planning as needed
• Assist with administrative tasks and special projects as needed, including data entry, document preparation, scheduling support, and general office administration
• Build and maintain positive relationships with vendors and service providers to support smooth ongoing operations

Qualifications:

• 1–3+ years of experience in office coordination, administrative support, facilities, or hospitality (corporate or professional services experience a plus)
• Strong interpersonal and communication skills; comfortable engaging with senior leadership and guests
• Highly organized, proactive, and adaptable in a fast-paced, growing environment
• Proven ability to multitask, manage competing priorities, and maintain strong attention to detail
• Friendly, service-minded, and solutions-oriented with a can-do attitude
• Proficiency with Google Workspace (Docs, Sheets, Calendar); Microsoft Office experience (Outlook, Word, Excel, PowerPoint) is a plus
• Bachelor’s degree preferred but not required

Please submit your resume for consideration

You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. California applicants, please view our Privacy Notice here:

Job Tags

Similar Jobs