Job Description

Office Coordinator – Bloomington, MN (Onsite | 25 hours/week, 8am-1pm/9am-2pm)

Pay: $25/hr

The Office Coordinator ensures smooth day-to-day operations of a busy corporate office. This role combines mailroom support, facilities coordination, meeting and visitor support, and general administrative assistance to keep the workplace organized, clean, and welcoming.

Key Responsibilities

• Mailroom & Shipping (30%) – Process incoming and outgoing mail and packages (UPS, FedEx, USPS, etc.), distribute deliveries, and schedule couriers as needed.
• Office & Kitchen Upkeep (20%) – Monitor and restock supplies in kitchens and common areas; run dishwasher weekly; ensure kitchens and shared spaces are tidy daily; empty common-area trash; clean refrigerators and microwaves monthly; coordinate building work orders as needed; prepare workstations before new hires and after departures; keep copy centers organized and stocked.
• Expense Reporting (15%) – Support leadership with timely monthly expense report submissions using Concur (training can be provided for strong admin backgrounds).
• Meeting & Event Support (15%) – Prepare conference rooms (stock supplies, wipe down tables, light cleaning); receive and set up catering, snacks, and beverages; ensure professional presentation; clean up after meetings; arrange dry cleaning for tablecloths; adjust room layouts before/after meetings.
• Front Desk & Visitor Support (10%) – Provide a professional, welcoming presence for visitors and interview candidates; direct general inquiries; accept one-off deliveries.
• Supplies & Vendor Coordination (10%) – Order office, kitchen, and meeting supplies (coffee, water, paper goods, utensils, etc.); coordinate with outside vendors for shredding, kitchen appliance maintenance, and other office services; assist with processing vendor invoices.

What We’re Looking For

• High school diploma or equivalent.
• 2+ years of experience in an administrative, receptionist, facilities, or mailroom role.
• Professional, friendly presence with strong customer-service skills.
• High attention to detail, reliability, and ability to juggle multiple tasks in a fast-paced environment.
• Comfortable with hands-on work and lifting up to 25 lbs.

Nice to Have

• Experience in a corporate office environment.
• Familiarity with Concur or similar expense-reporting tools.

This role is ideal for someone who takes pride in creating an organized, efficient, and welcoming workplace and enjoys being the go-to person for keeping an office running smoothly.

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