Job Description

Administrative Support To Senior Vice President, Regional General Manager

Reporting to the Senior Vice President, Regional General Manager (RGM), you will provide direct administrative support to the region.

Your primary responsibilities will include:

• Managing calendars
• Coordinating meetings and domestic/international travel
• Preparing PowerPoint presentations
• Drafting and distributing internal communications
• Distributing reports and maintaining records
• Coordinating monthly tracking reports
• Providing support to the SVP, RGM's direct reports
• Offering general office support to our regional offices

Areas That Play To Your Strengths

All the responsibilities we'll trust you with:

• Manage the calendar and travel arrangements (domestic and international) for the Senior Vice President and Regional General Manager.
• Plan and coordinate meetings and conference calls across the region.
• Process forms and prepare/submit expense reports.
• Manage staff meetings, including coordinating the agenda and tracking follow-up action items.
• Lead the planning and execution of all regional activities, including off-sites, workshops, and team-building events.
• Maintain the regional calendar; coordinate recurring and ad hoc regional meetings, develop meeting agendas, and draft and distribute meeting minutes.
• Manage one or more Office Coordinators and lead office management activities for primary and secondary regional offices.
• Serve as liaison with the assigned Facilities Manager as needed.
• Provide document support in Word, PowerPoint, and Excel, including general formatting.
• Coordinate monthly reporting, including tracking and distribution.
• Verify invoices and support the manager or designated administrator with budget management (FRE, SRE, TRE, budget closing, invoicing, budget tracking, and recharges).
• Handle incoming emails, faxes, telephone calls, and mail.
• Maintain organized files and binders.
• Oversee archiving and record-keeping.
• Perform other administrative tasks as assigned (e.g., ordering office supplies, sending FedEx shipments).
• Provide ad hoc support for key events and programs.

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