Job Description

Job Description

Job Description

PROJECT MANAGEMENT ASSISTANT

Wayne Contracting is a growing general contractor company based out of St. Louis, Missouri with commercial accounts that are located throughout the country.  We offer exceptional growth opportunities, a supportive and collaborative team culture, and competitive pay with comprehensive benefits. In this role, you’ll tackle diverse, high-impact projects that let you make a real difference while continuously developing your skills.

Responsibilities

·       Support the Project Manager in the day-to-day administration, coordination, and execution of multiple construction projects while helping ensure projects remain organized, on schedule, and compliant with company and client requirements.

·       Prepare, maintain, and organize project documentation, including RFIs, submittals, meeting minutes, project logs, progress reports, permits, closeout documents, and other project records, ensuring accuracy and timely distribution.

·       Serve as a primary administrative point of contact for project stakeholders, including clients, field personnel, subcontractors, vendors, and suppliers, facilitating clear communication and timely exchange of project information.

·       Coordinate project logistics, including scheduling meetings, arranging travel and lodging, securing equipment and materials, supporting field operations, and assisting with other project-related administrative needs.

·       Assist the Project Manager with project cost control by tracking budgets, monitoring expenses, coordinating material procurement and deliveries, reviewing invoices for accuracy against purchase orders, and supporting timely payment processing.

·       Monitor project schedules, milestones, deliverables, and critical deadlines, proactively identifying outstanding items and communicating status updates to the Project Manager to support successful project execution.

·       Maintain project information within company and client management systems, including construction management software such as Procore or similar platforms, ensuring data is accurate, current, and accessible.

·       Support project quality, safety, and compliance initiatives by maintaining required documentation, tracking inspections, permits, incident reports, change orders, and other administrative requirements in accordance with company standards.

·       Maintain the highest level of professionalism and confidentiality while demonstrating strong organizational skills, effective communication, sound business judgment, and the initiative to work independently and collaboratively in a fast-paced construction environment, with the opportunity to develop into a Project Manager role.

Location

In person to our office in Maryland Heights, Missouri

Requirements

·       Minimum of two (2) years of administrative experience supporting construction projects or project management teams.

·       Working knowledge of construction project documentation, including RFIs, submittals, change orders, purchase orders, invoices, and project closeout documentation.

·       General understanding of construction project workflows, business processes, and project administration.

·       Knowledge of construction processes, terminology, and best practices

·       Prior experience in an office environment that involves managing suppliers, cost accounting, and various administrative duties

·       Valid driver's license and the ability to travel occasionally, as required.

Preferred

·       BA/BS in construction, business management, project management, accounting, engineering, architecture, or a related field with three years of experience in a construction, general contracting, or related field; or equivalent combination of education and experience.  

·       Experience using construction management software such as Procore or similar project management platforms.

·       Experience coordinating subcontractors, vendors, material procurement, and project logistics.

·       Experience with project cost tracking, invoice review, budgeting, or accounting support.

·       Prior experience with vendor and subcontractor management.

Skills

·       Excellent written, verbal, and interpersonal communication skills.

·       Strong organizational skills with exceptional attention to detail and accuracy.

·       Effective time management skills with the ability to prioritize multiple projects and meet deadlines.

·       Ability to work independently while contributing effectively within a team environment.

·       Self-motivated with the initiative to identify issues, recommend solutions, and follow tasks through to completion.

·       Strong problem-solving and critical-thinking abilities.

·       Proficiency in Microsoft Office Suite, including Outlook, Excel, Word, and Teams.

·       Ability to maintain confidentiality regarding project costs, contracts, estimates, pricing, and other sensitive business information.

·       Professional customer service skills with the ability to build positive working relationships with clients, vendors, subcontractors, and internal team members.

·       Ability to adapt to changing priorities and perform effectively in a fast-paced construction environment. Effective Coordinators demonstrate a strong customer service orientation, with the ability to work in a fast-paced environment with multiple projects and deadlines 

Reporting Structure

This position reports directly to a Project Manager and works closely with field personnel, subcontractors, vendors, suppliers, clients, and internal departments to support successful project execution.

Career Growth

This position offers a defined career path for individuals who demonstrate strong performance, leadership, and technical aptitude. The Assistant Project Manager will receive hands-on exposure to project management processes and will have the opportunity to advance into a Project Manager role as experience and competencies develop.

Wayne Contracting is a St. Louis-based commercial general contractor and construction management firm specializing in retail, hospitality, restaurant, and rollout projects nationwide. We offer our customers small company service with large company execution, combining hands-on collaboration, proactive communication, and attention to detail with the capabilities to manage projects across all 50 states. Known for its focus on quality, reliability, and long-term client partnerships, Wayne Contracting operates with a nimble, team-oriented culture where employees can make a direct impact on project success and company growth.

Company Description

Wayne Contracting is a St. Louis-based commercial general contractor and construction management firm specializing in retail, hospitality, restaurant, and rollout projects nationwide. We offer our customers small company service with large company execution, combining hands-on collaboration, proactive communication, and attention to detail with the capabilities to manage projects across all 50 states. Known for its focus on quality, reliability, and long-term client partnerships, Wayne Contracting operates with a nimble, team-oriented culture where employees can make a direct impact on project success and company growth.

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